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Easily Create Block Quotes in Word 2007

There seem to be a lot of posts online asking, "How do I create Block Quotes in Word 2007?" But, the answers I've found are either useless, confusing, or both. It turns out to be a lot easier than anyone wants to explain. I thought I'd do it here:

First, type a paragraph that you'd like to be in the block quote format. Then, select that paragraph.

Next, click the 'breakout' arrow under the Paragraph section of the Home tab:

Once the Paragraph dialog box opens up, set the indentation for both right and left margins as needed:

Once that's done, click OK to apply the formatting. If the paragraph is no longer selected, re-select the paragraph and then click the drop-down in the Styles section of the Home ribbon. From there, select the option to "SAVE" the style:

You will be presented with a new box. Type the name of this style (I chose "Block Quote" so I could easily remember it!):

After you click "OK," you will see the newly created style in your styles list! Now, anytime you want a block quote, select the text and choose that style!

**UPDATE: Some folks have mentioned that this did not work. The key to making this work is that it applies to a paragraph.  If you have used SHIFT-ENTER or have copy/pasted from web pages, that content is generally treated within Word as being the same paragraph.  My number one suggestion is to go through your document and make sure you have proper paragraphing.  If you need, turn on the 'hidden characters' to verify.  If that fails, try highlighting the portion you'd like block-quoted and then apply the formatting.  If *that* fails, then there is something else going on with the formatting of the document.

**UPDATE #2:  I am still getting responses that it does not work for some folks.  I've tried everything I could to create a scenario in which the entire paper gets "blockquoted," and it just will not do that for me.  I cannot duplicate that problem. I wish I could so I could help with it.  The only thing I can suggest is to copy the document into something like NOTEPAD and the copy it back to Word so that ALL the formatting is stripped out.  I know that is ugly and is not really a "solution," but since I can't make it happen, I can't figure out how to fix it.  If you would like, you can post the document to Google Docs (or some other online site) and leave a comment here with a link to the file. I could then download it (leave it as a word doc) and play with it.  Leaving comments here REQUIRE my approval, so no one else would see the link.  (I have also updated the timestamp on this since I've added a significant update.)

Leave a comment

Date Subject Posted by:
02/06/2013 NOTE: The following feedback was left on the original site. I wanted to preserve it, so I pasted it here: ------- Absolutely the Best Advice David: I suppressed my "know it all" urges and followed your advice to the letter. Am I glad I did. This was a valuable and sharp way of creating the Block Quote I so dearly needed. Thank you again... Kathleen Rand Reed Washington, DC at 8/10/2009 6:48 PM Wunderbar! I've looked time and again for an easy way to make block quotes in Word. Just as you said, David, the results are always convoluted or useless. You've saved me a great deal of frustration with this quick little tutorial. Bravo! J. Vance Tyree Houston, TX at 9/22/2009 11:51 AM Re: Easily Create Block Quotes in Word 2007 thanks at 12/8/2009 9:09 PM Re: Easily Create Block Quotes in Word 2007 Thanks! Very helpful! at 2/27/2010 3:17 PM cheers Thanks for that I love people like you who make life sooo much easier in a worl where technology particularly I.T hates me much love xx at 3/22/2010 2:07 AM WOW U R the best! Honestly, I am a student and this will help me a lot. at 3/29/2010 7:21 PM Great how to Easy & works. Surprised this style isn't included, but it's there now. Thanks! at 4/17/2010 11:49 AM Thanks Thank you, Thank you, Thank you! at 4/24/2010 7:01 PM Re: Easily Create Block Quotes in Word 2007 thank you :D !!! at 5/6/2010 2:51 AM Yay! Thanks a bunch! at 10/19/2010 8:49 AM THank you Thank you I have been trying to find a simple set of instructions for block quotes ans could not find them. Then i found yours!!!!!!! Thank YOU!!!!!!!!! at 10/31/2010 3:00 PM Woo Woo Woo Woo! Thaank you this is Just what i needed to make my government paper grade A material! :D at 11/17/2010 7:30 PM Woo Woo Woo Woo! Thaank you this is Just what i needed to make my government paper grade A material! :D at 11/17/2010 7:30 PM Yay! Thanks at 12/3/2010 5:04 PM Re: Easily Create Block Quotes in Word 2007 Thank you! at 12/5/2010 1:19 PM Re: Easily Create Block Quotes in Word 2007 mine didnt work there, dave. at 12/6/2010 10:20 AM Thank you! Thanks so much! I use block quotes fairly often, and I always had to format it individually. I had no idea I could save the format. at 12/7/2010 12:19 PM thank you thank you thank you very helpful where as many tutorials are for 2003 or earlier! :) at 12/21/2010 2:30 PM umm it didnt work for me i did exactly what you said and it made my whole paper indented like a block quote. i really need to figure out how to do it because this paper counts as 30% of my grade and without it i dont graduate :-( at 2/2/2011 9:26 PM THANK YOU Thank you SO much to this. Very helpful info and straigh to the point. LOVE the pictures :D at 2/13/2011 2:18 PM Thank you David Thanks at 3/5/2011 3:56 PM thanks so many headaches resolved! thanks! at 4/11/2011 9:29 PM thanks! thanks so so so so much! at 4/25/2011 6:32 AM why won't it work? I have the same problem with indentation as the "umm it didnt work for me" person, and I can't figure out why. What are we doing wrong? Why is it indenting the entire paper and not just the selection? Please help. at 4/28/2011 4:46 AM Yes! So happy! What a quick and easy way to block quote! Thanks for the step by step instructions. at 5/30/2011 4:53 PM Thanks a lot It's easy to do, but I wouldn't have figured it out on my own. Thanks again! at 7/11/2011 3:52 AM Nice, finally Someone who cuts all the crap and gets right to the answer. Good job, wish everyone was as intelligent! Thanks so much at 9/10/2011 7:40 PM Different Way around the barn I can't believe block quote is not in Word, but just now I took INTENSE QUOTE and deselected Bold, Italic, and changed border to "No Border" and color to black. Then saved this as Block Quote. You way seems to be much quicker. at 11/16/2011 1:34 PM Problem fixed! (maybe) I had the same problem, with the rest of the paragraph indenting the same as the quote. To fix this, I hit enter until I got the quote by itself a few pages down, and then I highlighted the paragraph and applied the indentations, then backspaced it back up to the rest of the essay. It worked well! No more rest of paragraph spacing. at 11/28/2011 3:27 PM thanks helped alot. thanks! at 12/1/2011 10:31 PM Muchas gracias I wouldn't have been able to get it done without your help!!! Thank you so much. at 12/6/2011 9:45 PM More Help PLEASE I'm having the same problem as "why won't it work" and "ummm it didn't work for me." For some of my paragraphs, and not all, when I select the text I want to format, the changes apply to surrounding text. The only way for me to fix this is to add several spaces between the body paragraphs and the block quotes - but this looks awkward. PLEASE HELP! TECHBLOG NOTE: After you add the spaces, can you then use the "Delete" or "Backspace" keys to move the blockquote into the correct position? Since I cannot duplicate the problem, I'm having a hard time helping. Sorry. I'm trying. :-) at 12/9/2011 9:57 PM Re: Easily Create Block Quotes in Word 2007 Thank you so much :) Very helpful. at 12/16/2011 2:51 AM Thanks for the tip The notepad trick wasn't ugly. It was Bee u tee full. at 1/21/2012 6:55 PM Re: Easily Create Block Quotes in Word 2007 I was having the problem where when I changed the margin, it was for some reason indenting a few lines above what I intended to be my block quote. I simply moved my block quote a few lines down, added the settings I wanted and then Copied and pasted it where I wanted it to be in my paper. It worked for me. at 3/18/2012 9:04 AM Re: Easily Create Block Quotes in Word 2007 Great, very well explaind! I was able to do it real quick. Thanks a lot to taking time to explain that. at 3/28/2012 6:18 PM Thanks This was very helpful. +1 at 3/30/2012 8:11 AM awesome worked great, and if you cant figure it out from this, you have a different program than word or you are just plain stupid at 5/1/2012 11:07 PM You Rock. That is all. *See above. :0) at 5/8/2012 8:44 PM question do you have to start a new paragraph after you insert a block quote? at 5/12/2012 6:34 PM Answer to question RE: New paragraph Thanks for responding! I'm not sure I understand the question, though. Do you mean to get out of the block quote or to type the information you want in the block quote? If it is the second one, I find it easiest to start a new paragraph, type what I want block-quoted and then select that text and apply the blockquote format. I sometimes add an extra paragraph under the block quote before I select the block quote text for formatting. You don't have to, but I like the added "buffer zone." If this didn't answer your question, please let me know and I'll try again. :-) David Henderson at 5/14/2012 9:47 AM Thanks so much! This was super helpful and saved me a lot of time. The combination of text and visual was perfect. Then, saving it as a New Quick Style was just brilliant. Thanks ever so much for your help on this. at 5/19/2012 6:43 PM Finally Finally I found what i was looking for and you made it so simple. Thanks a Bunch. Now back to that essay. :) at 5/26/2012 2:27 PM So easy!!! I followed your directions to the letter and now I never have to worry about block quoting again....Thanks so much!!!! at 6/8/2012 4:02 PM You are very welcome! Thanks everyone for your feedback! You are very welcome and I am glad this could help most folks with the issue! David Henderson at 6/12/2012 9:53 AM Any chance you have an update for Word version 14.2.2 I run Word for Mac 2011 and don't see a box within the paragraph box such as what you have pictured above. Do you happen to know how to run this useful feature in Word 2011? Thanks so much. at 7/6/2012 3:18 PM Hey thanks! I'm really glad I ran into your advice :) I'm writing my thesis and this is gonna come in handy, thank you David! at 7/8/2012 6:00 PM Re: Word for Mac Heya! Thanks for visiting. I'm afraid I don't know much about Word for Mac. But, I asked someone else and they suggested Format > Paragraph > Indents and Spacing, then set the right and left margins for that paragraph. Not sure how to save that as a style, though. David Henderson at 7/10/2012 12:33 PM kolesa20092012gowemvdltbj@gmail.com That's a good post. at 8/20/2012 1:10 PM Problem with not being able to block quote sections David, they might be able to try the little simple task of highlighting the paragraph or words that they can not get to work for them and clicking on edit---then clear---then clear formatting...then try processing the block quote tutorial and see if that works for them. SaintsFanatic!! (Currently with paper bag over head) at 12/2/2012 12:23 PM
David Henderson

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